Soft Desk
For individuals

Built for people who bill for their time.Freelancers, consultants, contractors.

Soft Desk keeps your projects, hours, clients, invoices, mail, meetings and files in one workspace, with an assistant you can type to or talk to. The Individual account is free.

Today

Meetings

  • Client call — from Google CalendarOpen
  • Open the meeting link from the rowOpen

Tasks due today

  • Task with priority and due dateOpen
  • Overdue tasks listed firstOpen

Money

  • Work to invoiceOpen
  • Invoices to send or chaseOpen

To-dos

  • Personal to-do (carried over from yesterday)Open
A day with and without it

Same work.A different day.

Without it

  • Billable hours slip away

    Work happens across the day; by Friday you are rebuilding it from memory to invoice a client.

  • Invoices chased by hand

    You do not know whether a client has opened the invoice, so you write the follow-up anyway.

  • Mail and meetings in other windows

    Gmail in one tab, Calendar in another, the task you are working on in a third.

  • No view of today

    What is due, who you are meeting, what needs to be billed: each answer lives in a different place.

With Soft Desk

  • Time is captured as you work

    Start a timer or add a manual entry; it links to the project and task, marked billable or not. Overlapping entries are refused.

  • Invoices come from the work

    Build an invoice from a client's unbilled work, send a public link, see when it is viewed, record the payment.

  • Gmail, Calendar and Drive inside the app

    Read and reply to mail, see the week's events, browse files, all without leaving the workspace.

  • One Today page

    Meetings, tasks due, work to invoice, invoices to chase and your to-dos, with a link into each item.

What you get

Everything a solo practice runs on.Nothing you have to stitch together.

Plan

Today

Today's meetings, tasks due and overdue, deliverables, work to invoice, invoices to send or chase, and personal to-dos that carry over. A start-of-day summary on your first login of the day.
Track

Time tracking

Start/stop timer and manual entries. Billable or non-billable. Entries link to projects and tasks, can be edited or deleted, and overlaps are refused.
Plan

Projects and boards

Kanban boards with columns; tasks with priority, due dates, labels, story points, attachments, subtasks and dependencies; milestones, task templates, saved filters and bulk actions.
Get paid

Clients, invoices and finance

Client records with hours, unbilled and outstanding per client. Invoices built from unbilled work with a public link and PDF. A payments ledger and a per-currency finance overview.
Mail

Inbox

Gmail inside the app, with multiple accounts: inbox, labels and threads, search across the mailbox, compose with a rich-text editor and attachments, reply inline, drafts, archive and delete.
Meet

Meetings

Google Calendar events in day, week and month views across multiple accounts. Open the meeting link, create and edit events, deep links from Today.
Files

Documents

Browse, upload, share, move and delete Google Drive files from inside the workspace.
Assist

Assistant: chat and voice

Ask about your projects, tasks, time, clients, invoices, payments and meetings; create tasks. Every answer links into the app. Voice with a wake word on a desktop Chrome browser.
Find

Search, notes, notifications

One fuzzy search across projects, tasks, time entries, notes and notifications. Personal notes with sharing. Live in-app notifications, and changes appear on your other open tabs without refresh.
Getting paid

From unbilled work to a paid invoice.Without a spreadsheet in between.

Every client record shows hours, unbilled work and outstanding amounts. When it is time to bill, the invoice is built from that unbilled work: hourly time, milestones, retainers, fixed-price progress, or free-form lines you add yourself.

Send it as a public link or a PDF. A tracking pixel marks the invoice as viewed, and read receipts are detected in your own mailbox, so you know whether to chase. Record payments in the ledger, including partial payments, and the invoice status follows: draft, sent, paid, partial, overdue or void.

  • Invoice numbering per user or per project
  • Saved payment details placed on every invoice
  • Payments ledger: record, edit and delete payments, partial payments included
  • Finance overview per currency: received, invoiced, outstanding, overdue, drafts, top clients and monthly bars
More on invoices and finance
Invoices
  1. 1

    Unbilled work

    Hourly time, milestones, retainers, fixed-price progress, free-form lines

  2. 2

    Draft

    Numbered per user or per project; your saved payment details on the invoice

  3. 3

    Sent

    Public invoice link and PDF

  4. 4

    Viewed

    Open tracking marks the invoice as viewed; read receipts detected in your own mailbox

  5. 5

    Paid or partial

    Payments recorded in the ledger; overdue and void when they apply

Received
Invoiced
Outstanding
Overdue
Drafts
Top clients

Finance overview, shown per currency.

Your assistant

Ask it, or say it.It answers with links into your work.

The chat assistant answers questions about your workspace: projects, tasks, time, clients, invoices, payments, the finance overview, meetings and your day plan. It creates and updates tasks and projects. Every answer deep-links into the app. Anything that changes data waits for your explicit approval.

The voice assistant listens for a wake word (you choose its name), holds a spoken conversation in a desktop Chrome browser, answers out loud, shows lists and tables on screen only when they help, can be interrupted, and ignores background speech.

  • Bring your own key: Anthropic Claude, Google Gemini or OpenAI. The platform never bills AI on your behalf.
  • Names are replaced by tokens, and emails, phones and addresses are stripped before anything reaches a provider.
  • No access to mailbox content or files. The assistant has no email tools.
More on the assistant
Assistant
The Soft Desk chat assistant answering a question about the workspace
It is free

The Individual account costs nothing.Not a trial. Not a tier.

Sign up and everything described on this page is yours to use. No card, no seat count, no expiry.

Create a free account

Included

  • Today, projects and boards, time tracking, reports
  • Clients, invoices, payments ledger, finance overview
  • Inbox, meetings and documents with your Google accounts
  • Notes, search, notifications, realtime sync between tabs
  • Chat and voice assistant with your own AI key

You only need

  • A Google account, and only if you want mail, calendar and files inside the app.
  • An AI key from Anthropic, Google or OpenAI, and only if you want the assistant.
Questions

Common questions from solo professionals.

Yes. An Individual account is free and self-service. It includes every module on this page: projects and boards, time tracking, Today, clients, invoices, finance, inbox, meetings, documents, notes, search and the assistant. There is no card to enter and no trial clock.

Working with a team?

Company accounts add a workspace per company, roles with their own dashboards, attendance, departments and teams. Pricing is set per company during onboarding.

Your whole practice,in one workspace.

Start with a free Individual account. Connect Google and an AI key when you want them.

Start free
Compare with companies

Free for individuals. No card required.